Workplace of computer files can not be found? Teach you 3 strokes easy to get rid of

With the rise of electronics, paper documents are becoming less and less common around paper books. The number of electronic documents is not only huge, but also complicated.

Many people often have this embarrassment.combine pdfs for free windows A coworker or boss desperately needs an electronic document and can't find it! But I clearly remember saving it on my desktop.

Finding the document is not only a waste of energy, sometimes it is necessary to waste time to redo, the key boss will think you - cluttered work, not serious, can not find the document, bad audit!

With the increase of computer files, many people are in a dilemma. Paper documents are not yet neat, computer documents are even more messy. It's all in the computer anyway, so I just put it there. However, if you don't schedule it daily,convert scanned pdf to word online free large files you won't be able to find it when it matters.

Don't underestimate the documents you can't find, it could be a stumbling block on the way to promotion! Quickly, quickly, computer files organized

1. Build a framework for categorization

If all the electronic documents are spread out, it would be too much and too difficult to organize. So before organizing electronic documents, the first thing to think of a specific classification method. First create folders in a certain order, and then add the appropriate content to the folders.

For example, categorize them by project or course into Inclusion Course,pdf editor online Bone Structure Course, Energy Course, Cosmetology Course, English Course and so on. Then put all the files, pictures, videos, etc. under the program and then categorize them.

There are many different ways to categorize files, and they can be categorized according to different methods, such as time, project, attributes, and content. The specific method and framework structure should be determined according to personal habits.

And when doing the classification in the personal computer, it must be considered that the main content of the work and the content of personal information can be separated, if you can't mix it up, it's just a mess on top of a mess.

In the classification, pay attention to the following points to avoid its more rational confusion, but also to facilitate future searches.

Do not create too many subordinate files. Creating too many subordinate files is not only easy to forget, but also like a treasure hunt every time. You are not sure in which folder you can find what you need. A third level folder is recommended.

The name is memorable. When naming the folder, choose words that are not commonly used to facilitate searches that are not anticipated and eventually not even remembered. Therefore, make sure the folder is named using familiar keywords and keep it simple. This will make it easy to search later.

Control the number of documents. Too many documents can also make it difficult to find. So unused files must be cleaned up in time to clear up space on your computer as well as make it easier to browse.

2. Filtering and merging

Electronic documents need to be screened and deleted. Computer space is limited, if the memory is too full, not only may cause the use of slow, find the documents you want more difficult.

At work, you will receive a variety of documents. Maybe it's just an update that we receive another file that has a high degree of overlap. Therefore, sift through the files, keep the latest version, and delete the ones you no longer need.

If you receive different materials for the same project, consolidate and organize them so that you can find all of them in one folder, and so that they are not overlooked because they are stored in different locations.

In this section, the following points should be noted, otherwise you may find that there is less material when finished:.

When filtering files, make sure you know if it is useful before you delete it. Although computers have a recovery function, there are still many people who do it by mistake. Until we know for sure if it is still useful, it is recommended to leave the document.

Learn to delete. One of the main reasons many people don't delete documents is because they are worried about using them later. If the changes to the document content are based on formatting, it is recommended that 1 copy of the most comprehensive document be kept. If it is data based, it is recommended to merge the contents of the same project and keep it for a while to ensure that it is no longer useful to delete.

3. Organize regularly

Good habits are developed through persistence, and computer file organization is the same for us. According to the number of documents to be created by the staff, choose a fixed period to organize.

A week, half a month, a month can be, but it is not recommended that you more than a month. The longer it takes, the more files pile up and the harder it is to organize.

If you pay attention to these items in your daily organization, they will be easier to use in the future:.

Learn to back up. Whether it's a hard drive or a network drive, important data must be backed up! Computers are not infallible, and no one can guarantee that it won't make mistakes. There's also no guarantee that you'll delete it by mistake.

Give yourself tips. If you are afraid that you have forgotten the location of important files, you may want to record them to give yourself a reminder. Because in the filtering, merging, deleting, may change the naming or saving location, record it to be prepared.

Put the file organized, the computer desktop should also be organized, do not put all the files on the desktop. You can set up a temporary folder on your desktop for the files you are working on. When you are done, you can move them to a separate folder. It is advisable not to keep more than 10 files on your computer desktop to keep it clean and organized at all times.

Both paper and computer files are inseparable from our work. If files are not properly organized, not only do you have to spend time looking for them, but they can be lost. It delays work and leaves a bad impression on others. Develop the habit of regular organization to make work more efficient.